Risky Business: Piecing Together a Creative Workflow Solution

How many project management/workflow platforms are out there? 150? 200? Now, how many of those are standalone products? Most of them. On the flip side, the number of workflow solutions that integrate digital asset management, financial management, and online proofing into a unified platform for creative workgroups is decidedly limited.

How many project management/workflow platforms are out there? 150? 200? Now, how many of those are standalone products? Most of them. On the flip side, the number of workflow solutions that integrate digital asset management, financial management, and online proofing into a unified platform for creative workgroups is decidedly limited.

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Why is this important?

Working within a single fully-integrated, end-to-end creative workflow system enables your organization to perform more efficiently and effectively.

Project management system vendors claim their out-of-the-box solutions can perform incredible actions – and some justifiably so. With SDKs so prevalent these days, third-party integrations are common practice. But that's not the same as operating with a single-provider workflow system.

We looked at what an all-in-one creative workflow solution entails, including some of the benefits of having a unified system, but let’s take a look at the risks of piecing together a patchwork solution:

Discontinued Support

Software development is not a perpetual endeavor. Partner relationships in the developer ecosystem can end abruptly. One party may discontinue support of the other (Think of Intuit's drop of Salesforce for Quickbooks ). Countless creative organizations have been impacted by these occasions and usually are left scrambling for alternatives.

UX Can Be Messy

When it comes to leading a high-yield creative organization, user experience is critical. As you adopt new technologies, how well are your workgroups able to navigate the changes? Disparate third-party integrations introduce a host of potential user issues. Data transfer can be a problem leading to unreliable reporting or functionality becoming limited due to compatibility issues. Then there is the amount of time spent training and migrating collaborators to the updated system.

Vendor Absorption

Developers are often acquired by or merge with partners, which can lead to a change in the solution you're using. Whether it's version discontinuation or changes made to your existing product, changing business structures can leave a creative organization out of luck when it comes to continued use of disconnected capabilities.

Device Support and Security Vulnerabilities

Your business is mobile and you expect your tools to allow you to do your work on the go. While your project tool may have a great mobile design, your third-party proofing tool may require additional downloads, separate logins, or a poor mobile interface. Further, additional tools may require you to use Flash or other plugins that can create security vulnerabilities for your organization.

Incompatible Software Updates

Each time a vendor updates its solution, there is a risk that it can break your integration with that product which can lead to downtime as you or your vendor mends the integration. Downtime forces you to manually enter data into both systems and creates more work from the systems that are supposed to make you more productive.

The appeal of a unified creative workflow solution becomes apparent when you contemplate all the things that can go right and all the potential challenges of integrating third-party siloed tools. Workgroups Davinci has the answer for creative organizations seeking to unify their creative workflow. But don't just take my word for it; explore the options out there. Find the best single-vendor platform that will elevate productivity. (Hint: you might have already found it!)

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